City of Adelaide holds meetings of Council and key Committees on a fortnightly basis, with the Development Assessment Panel (DAP) meeting held in alternate weeks.

In preparation for these meetings, briefings are held and reports are developed for inclusion in the agendas. The outcomes of these meetings may result in further actions being required.

These reporting requirements and associated outcomes or actions are currently stored in multiple disparate Office documents and databases that have evolved over time. Reporting on and communicating the status of this information is ad-hoc, inefficient and often time consuming.

Solution

An independent VersaDev solution in its own right, this project was tailored for City of Adelaide to provide an integrated web delivered system for the recording, notification, sign-off and workflow managed and communication and reporting for key needs in the areas of:

• Briefings to be presented to Council, Committees and DAP;
• Reports required for Council, Committees and DAP;
• Ad-hoc Council / Committee Items;
• Decisions made (resolutions) out of Council / Committee and any associated reports requested;
• Questions On Notice and Without Notice from meetings; and
• Motions On Notice and Without Notice from meetings.
• Electronic notification and authorisation process for Council / Committee reports review.

Technologies Used

MS .Net Framework
ASP .Net
MS SQL Sever 
MS Exchange 
MS .Net Windows Services
MS SQL Reporting Services
Active Directory
Web Services